The original item was published from April 1, 2020 1:57 PM to May 27, 2020 2:10 PM
- Consider
switching some phone systems over to VOIP phones. It
allows for call redirects to cellphones and creates a single number for
multiple phone use settings and single voicemail box.
- Plan
for some portion of the office to have the capability to be completed
remotely and TEST DRIVE YOUR EMERGENCY PLAN OUT BEFORE YOU NEED
IT.
- Some
IT needs, such as adequate laptops for remote working should be addressed
in the plan, this can be achieved by emergency home use policies. USE
WHAT WE LEARNED THIS TIME TO MAKE A BETTER POLICY IN ADVANCE.
- If
your policy does not allow for home users to sign into proxy servers through
to in-office workstations unless the personal computer meets certain
standards. Create a STRONG COMMUNICATION plan to alert employees
and department heads in advance of emergencies, as well as SET UP
A PROXY SOFTWARE SYSTEM BEFORE YOU NEED IT, AND TEST YOUR PROXY SOFTWARE
OFTEN.
- Establish
an administrative leave policy that lets people stay home
during certain crisis events.
- To
help coordinate with staff SET UP A FREE CONFERENCE CALL ACCOUNT AS
PART OF YOUR EMERGENCY PLAN, AND TEST THE ACCOUNT OFTEN.
- Work with the Digital Archives and upload
mission critical records if their records qualify.